Lease Abstraction

Lease_Abstraction

Abstracting lease information becomes vital prior to an acquisition, merger, assignment or subcontracting and allows for potent decision making. By collating the lease information that span over multiple properties, domains and locations, abstracts allow the end users to better manage a portfolio of leases and also ensure that none of the important financial obligation, deadlines or any vulnerable points goes unnoticed.

Effectual Services have designed a one stop solution for meeting the diverse needs of our clients which includes lease abstraction, drafting, review, summarization and negotiation of lease agreements, ongoing maintenance and administration, monitoring of licensing obligations and due diligence support.

We help our clients with their large volume of leases to be reviewed with quick turnaround time. Our team consists of qualified lawyers with years of experience in handling leases and providing custom-tailored summaries for every key financial, legal and business provision found in commercial real estate leases that provide the clients with a snapshot of key terms and obligations in their agreements.

There are few special lease terms which should be considered when conducting a lease abstraction:

  • Pro Rata Share
  • Tenant and landlord improvements,
  • Term & Holdover
  • Rent abatement and late fee
  • Percentage rights
  • Common areas
  • Tenant’s options
  • Right of first refusal
  • Renewal rights;
  • Subordination/SNDA
  • Assignment and Subletting
  • Escalation clauses
  • CAM/Operating Expenses
  • Utilities
  • Insurance and recovery details
  • Co-tenancy clauses
  • Termination rights

Notable features of our lease abstraction services include:

  • We provide summary of the key information that exists in a lease together with referenced section headings so that all critical lease information is readily accessible.
  • In- depth analysis of the lease document along with any addendums, amendments and change of control documents.
  • All the relevant information to be captured is highlighted in the original lease document.
  • We use a variety of formats for lease abstraction including Microsoft Word, Excel, and Access and sometimes directly to client’s own software, depending on the client’s preference.
  • Abstracts are characterized with high Precision, Consistency, and Productiveness.
  • We offer best competitive pricing in the industry with your significant cost savings between 40% and 50%.
  • Domain expertise & adoption of best business practices which reduces lease-based economic ups and downs.
  • We focus on strong quality check mechanism where each document is thoroughly reviewed.
  • To make you arrive at a clearer understanding of our expertise and work practice, we offer free sample work on demand.
  • Steadfast adherence to confidentiality and security of data entrusted to us.

Recent Projects

Patent Evaluation

One of the patent brokerage companies needed assistance in patent ranking and bucketing. Through our indigenous method of manual screening and ranking, we assisted the client in the evaluation of patent portfolio and identified patents worth monetizing. For the high value patents, we developed EoU charts that indicated commercial prospects.

 

Asian Language Search

We assisted a leading law firm in conducting native Chinese language searches. The objective was to uncover prior art references in the Asian languages that do not have an English language counterpart. The results identified were carefully screened in English language as well as native languages.

 

Patent Searches

A US-based technology company wanted to develop a patent filing strategy. The objective was to identify white spaces and technology which would enable them to channelize their research and development initiatives. Our team structured a methodical search strategy that comprised of defining apt technology taxonomy, identified and classified patents pertinent to the taxonomy. The search enabled the client to take well-informed decisions and save cost.

 

Patent Licensing Support

Effectual assisted a US-based company in successfully out-licensing more than 50 patents to multiple players, which resulted in maximizing revenue more than 60 million dollars. We worked closely with the company’s attorney to identify target products and companies and developed Evidence of Use charts and infringement contentions. Our team provided support in preparing claim to specification charts and prepared responses to invalidity contentions.

 

Patent Drafting and Filing

A California-based technology company wanted to protect their innovative software and associated products. Despite the stringent patentability criteria for software and business method arts, we assisted them in building a strong patent portfolio. We adopted a robust approach that included a strategically planned pre-filing search to locate patents in the similar technology domain and helped them to modify and re-draft the patent claims. Through this laborious process, we were able to procure a strong patent portfolio for the company and helped in increasing their revenue.

 

IP Support Services

A Silicon Valley-based IP law firm was facing challenges related to managing its docketing backlog. Effectual supported the firm through a dedicated team of paralegals who maintain and manage patent dockets and coordinate with the concerned attorneys in preparing filing forms, sending reminders, tracking deadlines, assignment documents, and document classification and management.

 

Information Disclosure Statement (IDS)

A leading corporate filed a significant number of patent applications and faced challenges with the preparation of their IDS forms. The arduous task involved tracking and identifying the IDSs filed globally. We assisted the client in gathering the prior art from various patent databases and track the references filed in the IDSs globally. We identified all the references in the patent application and submitted the IDS as per the guidelines defined by PTO.

 

Proofreading Services

A US based law firm based was facing challenges in proofreading patent applications. The objective was to highlight clerical errors and check the subject contextually. The client partnered with us to undertake the paralegal task and minimize the office action. We identified the clerical errors such as spelling, bibliographic details, consistency in terms, claim dependencies, etc. Our service yielded significant benefits in terms of minimizing work pressure and helped the client to focus on primary areas.

 
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